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How to fill out an advance report

How to fill out an advance report

An employee who receives money for travelcosts, purchase of inventory or for other purposes, should report on the amounts spent by them to the accounting department of the enterprise.

To do this he must complete an advance report (unified form number AO-1) and apply to it all the documents that confirm the expenses incurred.



Filling expense report starts from the frontside. Enter the name on the top line of your organization. Specify the date of the report, while the number indicates it is not necessary, it will fill the field accountant. Below, specify the structural unit to which you belong, last name and initials, as well as his office. Enter the appointment of an advance, for example? Travel expenses ?,? Business needs? etc.
In the left column, select the remainder reportingmeans that you have to obtain a new advance (or overrun if it was). Below, specify the amount (or more amounts if they were obtained over the counter and through a bank), obtained under the report. Complete line? Total received ?, indicating the total amount you received accountability.


After that you need to fill out an advance reporton the reverse side. List all the documents that you want to confirm all the costs incurred by filling in each column of a document from the first to sixth.
Enter the serial number of the document. Specify the date and the number indicated on the document. Enter the name of the document (for example, trade or cash a check, receipt, etc.). Enter the amount (in rubles or foreign currency) specified in the document. Add up all the amounts and record the result on line? Total ?. Place the bottom of the sign and its transcript.


Then again go back to filling the frontside. Enter a string? Spent? the amount you indicated on line? Total? on the reverse side. Enter the amount of residue (or overrun) that was you. Below, enter the number of documents to be attached to the expense report, as well as specify the total number of sheets of the documents.


All other lines you do not need to fill in, fill their accountant and the cashier (if you return the remainder in cash).
Once you pass the report to the accounting department,Accountant will be required to give you a receipt, which must be preserved. With this receipt you will always be able to confirm that reported for the money, if there are any misunderstandings issued to you.

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