Several things are important for a videoconference. You need to properly configure the equipment.
It is also important to organize everything well, making sure that all the other participants in the conference have everything in order with the sound and video.
Prepare for a serious videoconferenceNot later than a day. Check the equipment, does it work? To do this, make a test video call. Do not put off testing equipment for the evening, it's best to spend it in the morning. If you suddenly find a problem, then during the day you will be able to cope with them: contact the technicians and instruct them to solve the problem.
Prepare the meeting room. Set the camera so that direct light does not come on it. Check the picture quality. It is best to hold a conference with artificial lighting, since the intensity of daylight falling into the windows is strongly dependent on the weather. Turning on the lighting, you can configure the camera to the next day just turn it on, without worrying about this issue.
Connect the microphone and make sure that there is sound, andThat he is good enough. You may need to adjust the microphone's equalizer to remove the hiss or whistle. Do this in advance, do not delay the day of the conference. Make sure everything works. Adjust the volume of the microphone sound so that you can speak calmly without raising your voice, and all the participants heard you well.
Be sure to invite the technician just in caseTo a video conference. If something does fail (after all, anything happens), it will help to quickly fix the problem. The most common cause of failures and problems in videoconferencing is precisely all sorts of technical problems.
A few minutes before the start of the conference, double check all the equipment. Perhaps you should call the participants in advance to make sure that they are all right too.
Observe the etiquette of the videoconference. First of all, imagine all the participants. If the conference is multithreaded, then in each group appoint a chairman who will give the floor to the speakers, controlling the process so that everyone does not try to talk at the same time.
Remember that you are the presenter of the conferenceAre in the center of attention. In the negotiating around you there are no people, but there is a camera, so watch your behavior and gestures. If you want to turn off the sound to reduce noise, warn other parties. If there are any problems with the connection, keep calm and smile. No need to be nervous.